Nova HR System | Modules

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Employee Affairs

Key Functions of Employee Affairs System:

Store basic data such as name, employee number, marital status, and banking information.
Store important documents such as passports, certificates, and contracts.
Track working hours and leaves.
Integration with fingerprint devices or smart attendance systems.
Record and approve leave requests.

Advantages of Employee Affairs System:

Improve Work Efficiency: Reduces manual work and saves time in data processing.
Integration with Other Modules: Such as accounting module or project management.
Comprehensive Reports: Helps generate accurate and fast reports to support decision-making.

Organizational Structure

Key Functions of Organizational Structure System:

Create organizational chart and define departments, sections, and job titles.
Divide the organization into organizational units based on specializations or roles.
Link organizational structure with attendance, payroll, and approval chain systems.
Link employees to departments according to their positions and responsibilities.
Define permissions for each administrative or functional level.
Control data access based on organizational structure.
Generate reports on employee and department distribution.

Advantages of Organizational Structure System:

Flexibility: Ability to easily modify the organizational structure when the organization expands or restructures.
Accuracy and Organization: Helps clarify responsibilities and administrative relationships systematically.
Technological Integration: Integrates with other HR systems to improve administrative operations efficiency.

Attendance and Departure

Key Functions of Attendance and Departure System:

Record Attendance and Departure times using fingerprint systems, ID cards, or mobile apps.
Support remote attendance recording for employees working from external locations.
Track daily and actual working hours of employees.
Calculate overtime, late arrival or early departure, and record absence days with their justifications.
Link attendance with leave balance and automatic deductions.
Send attendance data to payroll system to calculate dues.
Generate reports on punctuality, absence rates, and working hours.

Advantages of Attendance and Departure System:

Accuracy and Automation: Reduce manual errors in attendance recording.
Flexibility: Support traditional and modern attendance systems (such as mobile apps).
Improve Efficiency: Simplify time management and employee performance analysis.

Payroll

Key Functions of Payroll System:

Calculate monthly salaries based on working hours, attendance, and absence.
Calculate allowances such as incentives and bonuses, in addition to deductions such as taxes and insurance.
Apply tax laws and insurance regulations automatically according to local regulations.
Prepare accurate reports for government agencies.
Facilitate salary transfer procedures to bank accounts.
Integration with Employee Affairs system to obtain attendance and leave data.
Integration with accounts to record costs and expenses.

Advantages of Payroll System:

Accuracy and Automation: Reduce manual errors and improve efficiency.
Legal Compliance: Ensure compliance with local laws related to payroll.
Customization Capability: Modify settings to suit the organization's needs.

Self-Service

Key Functions of Self-Service System:

Submit and track leave requests.
View leave balance and attendance records.
View monthly salary details.
Download payslips and bonus/deduction records.
Submit requests such as experience certificates, addressed letters, or work hours modification.
Track request status until approval.
Receive company notifications such as meetings or important announcements.
Participate in employee surveys and feedback.

Advantages of Self-Service System:

Employee Empowerment: Allows employees to control their data and complete administrative tasks quickly.
Reduce Administrative Burden: Relieves pressure on the HR department by automating routine processes.
Easy Access: Ability to use the system via mobile apps or web portal.
Improve Transparency: Provides clear records for employees about all their requests and data.

Performance Evaluation

Key Functions of Performance Evaluation System:

Set appropriate Key Performance Indicators (KPIs) for each job.
Design specific goals for employees aligned with organizational strategies.
Conduct periodic evaluations (monthly, quarterly, annual).
Collect feedback from managers, colleagues, and customers (360-degree evaluation).
Facilitate filling evaluation forms via electronic system.
Analyze performance automatically based on entered data.
Identify training needs based on evaluation results.
Prepare analytical reports on employee, team, and department performance.

Advantages of Performance Evaluation System:

Customization: Ability to modify evaluation criteria to suit each job or department.
Ease of Use: Simplify processes through comfortable electronic interfaces.
Enhance Communication: Improve interaction between employees and managers regarding goals and expectations.

Training

Key Functions of Training System:

Design training programs tailored to the needs of the organization or Performance Evaluation results.
Determine training topics, trainers, and schedules.
Schedule training courses and define expected goals and outcomes.
Record attendance and track participant commitment.
Organize training materials such as files, presentations, and videos.
Collect trainee evaluations and analyze their benefit from the program.
Create comprehensive reports on training courses and participants.

Advantages of Training System:

Organization and Ease: Facilitates the management of all Training stages from planning to implementation and evaluation.
Integration: Links Training with Performance Evaluation and professional development plans.
Customization Capability: Modify programs to suit the needs of each department or work team.

Recruitment

Key Functions of Recruitment System:

Provide customizable application forms for applicants.
Receive and sort applicant requests automatically ATS
Organize applicant data in a searchable and filterable database.
Arrange and manage interview schedules with applicants.
Send notifications and emails to confirm appointments.
Use evaluation tools such as competency tests and interactive interviews.
Compare candidates based on predefined criteria.
Issue job offers and sign contracts electronically.
Automatically integrate new employee data into the core HR system.

Advantages of Recruitment System:

Process Automation: Accelerates the Recruitment process and reduces manual effort.
Accuracy and Organization: Ensures accurate and organized management of Recruitment requests and selection of the most qualified candidates.
Integration: Links with Employee Affairs and Training systems to ensure smooth transition of new employees.

Approval Chain

Key Functions of Approval Chain System:

Classify and automatically route requests to relevant officials.
Design customized approval paths according to organizational structure.
Define required approval levels for each type of request.
Send notifications to officials when new requests exist.
Alert employees about their request status (approval, rejection, or modification request).
Link Approval Chain with attendance and leave systems to automatically update data after approval.
Provide detailed reports on requests, approval times, and completion rates.

Advantages of Approval Chain System:

Accuracy: Ensures following the correct approval paths based on Organizational Structure.
Customization: Ability to design flexible approval paths that suit organizational needs.

GPS Attendance

How GPS Attendance and Departure Works:

Employee links attendance or departure registration to a specific geographic location via smartphone app.
A specific location range is defined to ensure check-in or check-out from the work location.
Employee sends attendance or departure request to be recorded after verifying geographic location.
Collected data is sent to HR systems to automatically update attendance records.

Advantages of GPS Attendance and Departure System:

Accuracy: Ensures Attendance and Departure registration based on the actual employee location and reduces fraud in attendance registration.
Flexibility: Suitable for employees working in multiple locations or remotely.
Technological Integration: Supports mobile devices and provides easy-to-use applications.
Notifications and Alerts: Send notifications to remind employees to record attendance or departure.

Nova ESS Employee Self-Service App

Quick Access via Mobile App

The self-service app allows employees and HR managers to interact instantly with company processes from anywhere, saving time and effort

Submit Requests

Easily submit various requests such as advance requests, leaves, assignments, or permissions and track the status of those requests at any time.

View Monthly Payslips

Get your monthly payslips easily and view the exact details of your bonuses and deductions.

Update Personal Data

With the Nova HR system, you can update your personal data such as address or phone number easily and completely, with the guarantee of quick access to this information.

Self-Evaluation and Performance Reports

Track your performance reports and submit a self-evaluation through the app, which helps improve your skills and develop your professional performance.

Manage Requests